Terms of References for the PAFO Finance officer In Rwanda

Terms of References (ToR) specify the scope, terms and conditions for appointing the Pan African Farmers Organization (PAFO) Finance Officer.

I. Overview of PAFO

PAFO is recognized as the representative body of African Farmers’ Organizations at the highest continental level. PAFO is currently composed of five regional African farmers’ networks representing more than 70 organizations of both men and women from 49 African countries.

PAFO was created in October 2010 by its Constitutive Assembly under the sponsorship of the African Union (AU). This Constitutive Assembly was the culmination of a process begun years ago in collaboration with the five regional networks of farmers’ organizations in Eastern Africa (EAFF), Central Africa (PROPAC), Western Africa (ROPPA), Southern Africa (SACAU) and Northern Africa (UMNAGRI).
PAFO is registered in Rwanda as an International Non-Governmental Organization, and is certified by the Rwandan Governance Board to legally operate and establish its Headquarters in Rwanda under the Number 001/RGB/19.

Values:

• Solidarity
• Equity and non-discriminatory (taking into consideration minorities, vulnerable groups and gender balance)
• Democracy (decisions based on consensus and/or vote)
• Transparency and accountability
• Subsidiarity
• Humility

Vision:

A vibrant African agriculture, prosperous and sustainable ensuring food security and sovereignty, including the socio-economic and cultural development.

Mission:

Representing the interests of African farmers and promoting the development of African agriculture.

Objectives:

• Promote and consolidate solidarity among African farmers through existing regional organizations;
• Achieve the economic and social empowerment of farmers through representation and defense of their interests at continental and international scale;
• Participate in the capacity building of farmers’ organizations in Africa, through the raising of funds, institutional development, information and communication, exchange of experiences and dissemination of good agricultural practices;
• Strengthen partnerships and alliances with relevant partners to support the agricultural sectors and rural development;
• Promote and strengthen the participation of African women, youth and the minority groups in agriculture.

II. Scope, Terms and Conditions for the Appointment

Position: Finance officer.
Duration: 3 months of probation period and renewal in case of satisfactory work.
Location: Kigali, Rwanda.

1. Duties and responsibilities.

The post is under the direct supervision of the Chief Executive Officer of PAFO.
The expected duties and responsibilities, among others, will comprise;
• Elaboration of PAFO procedure Manuel
• Preparation of PAFO budget in accordance with procedure manual.
• Monitoring of projects budgets in an extra accounting document.
• Tracking new source of funds for the organisation and resolve accounting discrepancies.
• Preparation of financial reports to stakeholders with assessment of funds and in accordance to their requirements.
• Monitoring reports with accuracy and details and submitting the timely monthly, quarterly and year end close reports in duly manner as per the deadlines and PAFO procedure manual.
• Monitor Bank deposits, payments and reconciliation.
• Forecast cash flow requirements to meet cash needs.
• Supervise the accounting software.
• Paying bills of vendors according to the budget line
• Manual File and safeguard processed financial documents and data.
• Coordinate with the internal and external auditors during audits and prepare financial audit PAFO required documents.
• Timely prepare and pay PAFO staff salaries and their contribution in Rwanda Social Security Funds.
• Timely Prepare and pay tax dues.
• Performing other responsibilities assigned to in accordance with the contract.

2. Values and Skills

Core values: integrity, professionalism, respect of diversity.
Essential skills:
• Technical knowledge requirements specific to the job;
• Accountability;
• Organization, attention to detail, productivity, and trustworthiness;
• Ability to write/edit financial reports and documents.
• Ability to work under pressure, meet strict deadlines and problem solving;
• Self-motivation;
• Brilliant presentations skills;

3. Qualifications and Required Experiences

• Nationality: African citizenship, Rwandan citizenship is an added value.
• Education: University degree with qualification in finance, commerce, economics, accounting or business.
• Minimum of 3-5 years of relevant experience at the national or international level in related field, experience in financial management in a donor funded program is an asset.
• Hands-on experience in financial reporting writing is desirable.
• Experience in the use of computers and office software packages, financial software and handling of web-based management systems.
• Language skills: Fluent English and/or French. Any additional language is an asset.

III. Applications Procedure

Deadlines: 31st May 2020.

Submission: only electronic applications are accepted, sent on [email protected].

Documents to be submitted as attachment in only one PDF document:
• Cover letter;
• Resume;
• Professional references letters with names, addresses and phone numbers.

Only Short-listed candidates will be contacted